Address:
Soquel Creek Water District
5180 Soquel Dr.
Soquel, CA 95073
Phone:
831-475-8500

Enterprise System Catalog:

Vendor and product:
Adobe, Acrobat
System purpose:

Board packets, consultant reports, newsletters, general District correspondence and publishing software.

Categories/types of data:

General reporting and communication/correspondence.

Dept./primary custodian:
Finance and Business Services
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Microsoft, Office 365
System purpose:

General correspondence, meeting agendas, minutes, board memos, internal and external reports, presentations, spreadsheets, some desktop publishing.

Categories/types of data:

Customer account data, water use data, budget and financial information, system reports, general correspondence with customers, agendas, meeting minutes, board memos.

Dept./primary custodian:
Finance and Business Services
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Master Meter Systems, Harmony
System purpose:

To record customer water use and transmit fixed network meter data.

Categories/types of data:

Customer water consumption, water meter serial numbers.

Dept./primary custodian:
Conservation and Customer Service Field
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
ESRI, ArcGIS
System purpose:

To collect lot and system data for GIS system.

Categories/types of data:

District facilities and service locations, parcel information.

Dept./primary custodian:
Engineering
Frequency of collection:
As needed
Frequency of update:
Every day
Vendor and product:
Jack Henry & Associates, AudioTel Remit Plus 7
System purpose:

Check scanning software

Categories/types of data:

Customer contact information, bank information.

Dept./primary custodian:
Finance and Business Services
Frequency of collection:
Every day
Frequency of update:
As needed
Vendor and product:
Tyler Technologies Inc., Incode 10
System purpose:

Utility Billing and Financial Reporting

Categories/types of data:

Customer contact information, customer water use and billing data, financial transactions and reporting.

Dept./primary custodian:
Finance and Business Services
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Tokay Software, Backflow Prevention Management Software
System purpose:

To track compliance with backflow prevention

Categories/types of data:

Customer account information, backflow prevention devices, customer correspondence.

Dept./primary custodian:
Engineering
Frequency of collection:
Every day
Frequency of update:
As needed
Vendor and product:
Kisters North America, WISKI
System purpose:

Collects time series data on wells, creeks, and monitoring well system.

Categories/types of data:

Metadata on location of monitoring wells.

Dept./primary custodian:
Engineering
Frequency of collection:
Every month
Frequency of update:
As needed
Vendor and product:
Innovyze, InfoWater Suite
System purpose:

GIS integrated water distribution modeling and management

Categories/types of data:

Data on water distribution system and location of facilities and service connections.

Dept./primary custodian:
Engineering
Frequency of collection:
As needed
Frequency of update:
Every year
Vendor and product:
ConserveTrack, Conservation Customer Contact and Rebate Tracking System
System purpose:

To track conservation-related customer interactions and rebate applications.

Categories/types of data:

Customer contact information, consumption records, rebate applications.

Dept./primary custodian:
Conservation and Customer Service Field
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Aquatic Informatics, WaterTrax
System purpose:

To collect data on iron and chlorine field tests, as well as laboratory analytical tests on water for production wells, treatment plants and distribution systems.

Categories/types of data:

Water quality analytical test data.

Dept./primary custodian:
Operations and Maintenance
Frequency of collection:
Every 7 days
Frequency of update:
On demand (automated)
Vendor and product:
VertexOne, WaterSmart
System purpose:

To provide customer access to water use, set up leak notifications, and bill pay features.

Categories/types of data:

Customer contact information, usage, billing information.

Dept./primary custodian:
Conservation and Customer Service Field
Frequency of collection:
Every day
Frequency of update:
Every day
Vendor and product:
Invoice Cloud Inc., InvoiceCloud
System purpose:

Customer bill pay system

Categories/types of data:

Customer account numbers, customer billing data.

Dept./primary custodian:
Finance and Business Services
Frequency of collection:
Every day
Frequency of update:
On demand (automated)
Vendor and product:
Target Solutions, Target Solutions
System purpose:

HR training and tracking platform

Categories/types of data:

Initial employment and status updates

Dept./primary custodian:
Human Resources
Frequency of collection:
As needed
Frequency of update:
As needed
Vendor and product:
Spatial Wave, Mapplet/Field Mapplet/Map Library
System purpose:

Provides access to location aware maps, digital work forms, and other drawing documents. Serves as digital document archive.

Categories/types of data:

District water system facilities, service locations, parcel information, property documents, legal agreements, imagery.

Dept./primary custodian:
Engineering
Frequency of collection:
Every day
Frequency of update:
Every week